Data Conversion can be defined as the conversion of data from one format to another, usually for the purpose of application interoperability or for the capability of using new features. Data Conversion plays a critical role in businesses by centralizing the flow of information and regulating the same, converting data from an unstructured format into an electronic one and helping in structuring the data into coherent and meaningful information that can be used.

Indian outsourcing companies provide data conversion services that enable companies to specifically convert all kinds of forms, periodicals, reports, journals, catalogs, and financial statements into a desired format. Two of the many data conversion services that are offered are Document Conversion services and File Conversion Services.

Document Conversion

Since data forms the backbone of any business organization, very often huge amounts of data stored in multiple data formats can cause chaos and in turn huge losses in terms of money, time and clientele. Document Conversion Services is required in order to organize and streamline varied sources of data and store them in a central repository for future use.

All documents received by the client are scanned and converted into a wide variety of documents depending on the format specified by the client. Documents are converted from

Ø  DWG to JPG

Ø  PDF to DOC

Ø  DOC to TIFF

Ø  Excel to HTML

Ø  PSD to XHTML

Ø  TIFF to PDF

Ø  GIF to TGA

Ø  PSP to PDF

Ø  Books to HTML/ XML/XHTML/ PDF /MS Word

Ø  Paper documents and scanned images to MS Word

Ø  Scanned paper reports and images to electronic formats

Ø  Image files to XHTML

Documents are accepted in any format such as CDs, DVDs, manuscripts or printed material. After going through the processes of evaluation, identification and confirmation, the documents are converted into the specified format required by the client. This ensures an accuracy rate of 99.9%.

File Conversion

Since storage software versions are constantly being updated, companies are very often left with unreadable or incompatible files. For example, Real Networks is now in their 11th version and Windows Media is in their 12th version. Outsourcing companies in India offer varied file conversion services that would ensure that all files are up-to-date and in the current format specified by the client.

In order to convert files that have valuable information which are stored in a format that was in vogue during their conception but no longer in use now, outsourcing companies offer the following file conversion services

Ø  Content conversion of legacy and new content

Ø  Document conversion from legacy formats into to XML/HTML

Ø  Audio file conversion

Ø  Video file conversion

Ø  MP3 file conversion

Ø  Image file conversion

Ø  Pre-press preparation for print and e-publishing

Ø  E-book production

Ø  Graphic design and digitization of illustrations

Ø  Tiff file conversion

Ø  Text file conversion

Ø  HTML file conversion

Data can be sent in any file format such as Paper documents, Books, Microfilms, Microfiches, Image files (.tiff, PDF, gif, jpeg, etc.), Video files (.mpg, .mov, .avi  etc) and Audio files (.mp3, .wmv, .wav etc). The client then receives their converted data in any file format (txt, PDF, doc, Microsoft NetShow, Real Video, Vivo, AVI, QuickTime etc) or any media (CDs, tape, Zip disk etc.) as per their choice. The files are sent to the client via the Internet or through a secure FTP server, VPN or Telnet.

Outsourcing of Document Conversion and File Conversion services to India offer the overseas customer a host of advantages which include

Ø  High expertise and experience in the area of data conversion

Ø  Qualified experts attending to each project

Ø  A  99.995% accuracy rate

Ø  High end technical knowledge and know-how

Ø  Multiple document conversions

Ø  Project specific attention

Ø  Preserved image quality even after conversion

Ø  Advanced PDF converter which supports encrypted PDF files

Ø  Ability to stay ahead of other vendors by competitive pricing

Outsourcing of Document Conversion and File Conversion services helps businesses to manage and store their data effectively, which in turn would enable them to experience an increase in profits. The quick turn around time and ability to make sure that all of the client’s objectives and goals are met work as an added bonus towards outsourcing of Document Conversion and File Conversion services to India.

Data Enrichment involves a process whereby data is standardized, validated and corrected in order to maximize its integrity and value. Data intensive fields such as banking, insurance, retail, and telecommunications are in constant need of Data Enrichment Services and Data Extraction Services in order to acquire the business results they desire. Data Enrichment also helps source information that would give easy access to marketing, sales and support teams and all other personnel who interact with the customers on a daily basis. It also ensures that a company’s database – material files, product catalog files, and item information etc. – are current, accurate and complete.
Outsourcing to India reduces unnecessary costs and provides the best service available in the industry. Indian outsourcing companies offer the following data enrichment services
? Identification and removal of duplicate and incorrect data
? Removal of obsolete data
? Consolidation and interlinking of multiple data sources
? Page maker to Adobe PDF Conversions
? Verification of  the accuracy of the customer data
? Validation of consolidated data (for example: using a post code checker to validate addresses)
? Enrichment of data – with product attributes, images, and manufacturer specifications
? Identification and tagging of similar records
? Identification of missing or incomplete data
? Removal of spurious and invalid records
? Comparison and removal of records matching third party information, such as the opt-in and opt-out list
? Data aggregation, organization, and cleansing

Businesses outsourcing their Data Enrichment Services to India are also benefitted by data scrubbing services. Data scrubbing software is used to systematically examine data for flaws by using rules, algorithms, and look-up tables. Since data may have been derived from various sources, its format is often inconsistent. By using the above tools the process of data cleansing is accelerated and both cost and effort is minimized.

Clients worldwide have now realized the huge benefits they reap by outsourcing their Data Enrichment Services to India. Since all projects are custom based to suit the exact needs of the customer, huge savings in terms of time, money and infrastructure are among the many advantages that outsourcing brings. The signing of Non-Disclosure Agreements and Service Level Agreements ensure that all Data Enrichment projects are secure and will be completed well before the given deadlines. A few other advantages are
? Skilled and qualified technical staff who are proficient in English
? Quick turn around time
? High quality records
? Cost-effective prices
? Well developed infrastructure and redundant systems  that offer uninterrupted services
? Secure Network systems to ensure data safety
? Usage of Data Scrubbing tools to identify errors
Outsourcing of Data Enrichment Services not only saves businesses thousands of dollars and man hours but it also enables them to have a standardized database which will help them develop an edge over their competitors. Subscribing to data enrichment services would ensure an accurate and up-to -date database at a minimal cost.